Nissan Trading Europe Ltd. (NTE) GDPR Policy Overview
Nissan Trading Europe Ltd. (We) respects the privacy and rights of all individuals and takes very seriously its responsibilities under the data protection and privacy laws which apply to our business.
- HOW WE COLLECT AND PROCESS PERSONAL DATA
- BUSINESS, PROFESSIONAL AND OTHER CONTACTS
We collect and process Personal Data relating to individual business and professional contacts and other people we engage with in the course of our business, such as the employees of our corporate customers.
Usually this information is:
- provided by the individuals themselves;
- collected in the process of providing goods and services to our corporate customers (such as through correspondence and exchanging business cards);
- provided to us by third parties (such as other business we work with); or
- obtained from external sources;
The types of Personal Data we collect
The types of Personal Data we hold about these individuals typically consists of some or all of the followings:
- contact information (such as name, address, telephone and email address)
- bank details (provided by a supplier and processed when we receive or make a payment)
Depending on the circumstances, and the nature of relationship with the people involved, we may use your Personal data to:
- fulfil our contractual obligations or exercise contractual rights;
- communicate with other organizations, advisers or intermediaries;
- send business related communications (by email);
- comply with our legal obligations;
- pursue our legitimate interests in operating and promoting the success of our business, or to pursue the interests of our corporate customers in providing our goods and services.
- RECRUITMENT
We collect, store and use Personal Data about individuals who apply to join us. This may include information:
- You provide us
(such as in CVs, application forms, and through correspondence);
- You provide during an interview;
- Obtained from previous employers and referees;
- Provided to us by recruitment agencies:
**The information we collect might include sensitive Personal Data, such as information about your health and sickness records. If we need to process sensitive Personal Data, then we will ask for your explicit consent before doing so.
Retention of applicant information
We retain Personal Data for a certain period of time so that we can demonstrate, in the event of a legal claim, that we have not discriminated against an applicant and that the recruitment process was fair and transparent. We will securely destroy an applicant’s Personal Data if it becomes unnecessary for the said purpose.
If you are successful, the Personal Data you provided in the application process will be stored as part of your personnel file.
More details on retention of data during and after the recruitment process can be obtained using the contact details towards the end of this document.
- WEBSITE VISITORS
We do not normally collect Personal Data about visitors to our website unless they choose to provide such information when they contact us.
We collect anonymous information about visitors to our website in order to optimize and improve the website. This might include IP address, browser or device details and the connection type (for example, the Internet service provider used). However, none of this information will by itself directly identify any particular user.
Hyperlinks to other sites
Our website may include links to third-party websites or to other software applications or plug-ins. We are not responsible for the content or functionality of any of those external websites. If an external website requests personal information from you, the information you provide will not be covered by this policy. We suggest you read the privacy policy of any website before providing any information.
- RECIPIENTS OF PERSONAL DATA
Personal Data you provide to us will be kept private and confidential and we will not disclose or share it with other data controllers without your permission.
The only exception to this is where we are legally required to disclose Personal Data. For example, to comply with a court order. We may also be required to share personal information with regulatory authorities in the event of an audit or investigation.
We share Personal Data with some of the third parties who provide services to our firm. This includes software and cloud service providers and IT support services. However, these third parties will only process Personal Data (which may include your information) on our behalf for specified purposes and in accordance with our strict instructions.
We shall, in the case of joint use of Personal Data with a specified third party,
directly notify the relevant person or publicly announce by posting on its website the fact that the Personal Data will be used jointly by the specified party, the items of Personal Data that will be jointly used, the party who will be jointly using the data, the purposes of use by that party, and the title of the person responsible for control of the said Personal Data at that party.
We only use third party service providers who have provided sufficient guarantees, as required by Data Protection Laws, that your Personal Data will be kept save. We always ensure there is a written contract in place which protects your Personal Data and prevents it from being used for any purpose other than providing services to our business, in accordance with Data Protection Laws.
- HOW LONG WE STORE PERSONAL DATA FOR
We only retain Personal Data for as long as is necessary for the specific purpose
it was collected for (or for related compatible purposes such as complying with applicable legal, accounting, or record-keeping requirements).
To determine the appropriate retention period for Personal Data, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of human from its unauthorized use or disclosure, the purposes for which we process your Personal Data and whether we can achieve those purposes through
other means, and the applicable legal requirements.
Further details on retention periods for specific data can be obtained using the contact details towards the end of this document.
- INTERNATIONAL TRANSFERS
We normally only store Personal Data within Europe.
However, some of the technology and support services we use are provided by international organizations and/or companies which are based outside of Europe.
Before using such service providers, we take steps to make sure that any Personal Data they process is adequately protected and transferred in accordance with Data Protection Laws, usually by one or more of the following methods.
- Ensuring the recipient is in the European Economic Area of a country which the EU Commission has deemed provides adequate protection for Personal Data;
- Implementing appropriate safeguards such as requiring the recipient to enter into Standard Contractual Clauses approved by the appropriate data protection supervisory authorities;
- (If the recipient is based in the USA) transferring Personal Data to recipients who are certified under EU-US Privacy Shield scheme.
- YOUR RIGHTS AS A DATA SUBJECT
Data Protection Laws provide you with certain rights in relation to your Personal Data.
You can access your Personal Data or request it be deleted or modified at any time. You can also ask to receive your Personal Data in a standard format.
How to make a request
If you want to exercise any of the rights described above, please contact:
“Information Security Committee“ of Nissan Trading Europe, Ltd.
*Tel +44 191 415 2700 (08:00-16:00 Except Sat/Sun/Public holidays)
*Write to Nissan Trading Europe Ltd.,
Investor House, Colima Avenue, Sunderland SR5 3XB, UK
- UPDATES TO THIS POLICY
We will update this policy from time to time. The current version will always to posted on our website. The policy was last updated on 01/06/2019.
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